email-signature

Your signature is not something Maya writes. She is explicitly forbidden from typing your name at the bottom of an email: her instruction is to end every body with a closing salutation and a comma, then write absolutely nothing — no name, no company, no title, no slogan.

Everything below the salutation is added by the server, from the signature you configured, at the moment you click Send. That single boundary is what makes the rest of this page possible: your signature can never be half-remembered, paraphrased, or invented, because the part of the system that writes prose never touches it.

Two modes

You pick one. The editor remembers which.

Both modes produce an HTML signature, and Gmail sends also carry a plain-text version: mail clients that refuse HTML get a clean -- separator followed by your details — not a wall of stripped markup.

Where to find it

The signature editor is Maya's. It opens as a modal from three places, and it's the same editor in all three:

1. Maya's sidebar — open a conversation with Maya. The pen icon next to her name opens the editor.
2. Any draft card — click the signature preview under the body. It opens on the matching mode (rich if you have a rich signature, simple if you have a simple one).
3. The agent tools list — "Email Signature" in the tools for Maya.

Build a rich signature

1. Open the editor from Maya's sidebar and select Rich.
2. On the info tab, fill in Full Name — it's the only required field. Everything else is optional and simply doesn't render if you leave it blank.
3. Add Job Title, Company, Phone, Email, Website as you want them. The website displays without the https:// and without a trailing slash, but still links to the full URL.
4. Upload a Profile Photo. It's cropped to a 64×64 circle.
5. On the social networks tab, click Add network, pick a platform from the dropdown, and paste the full profile URL. Repeat for up to 15 links.
6. Check the preview tab. What you see is the real generated HTML, not a mock-up.
7. Click Save. Save stays disabled until the required field is filled — you cannot save a broken signature.

Your next send uses it. There is nothing to publish or activate.

Build a simple signature

1. Open the editor and select Simple.
2. Type your signature into the box. Line breaks are kept exactly as you type them.
3. Save.

That's the whole feature. Simple mode is text — it's escaped and rendered with your line breaks intact, and nothing else happens to it.

The social networks

Pick from 16 options covering 15 networks — X appears twice, because the legacy name still resolves to the same icon:

LinkedIn · Facebook · Instagram · X · YouTube · TikTok · Snapchat · Discord · Dribbble · Pinterest · Twitch · Telegram · Threads · Behance · WhatsApp

The icons are hosted by Unyo, not hotlinked from the platforms. Each one is a 28×28 circular image served from our own CDN, so it renders the same in every mail client and doesn't break the day a platform reorganises its asset URLs.

What actually happens when you hit Send

This is the part most tools get wrong, so here's the mechanism.

Unyo has exactly three send paths: Gmail, Outlook new message, and Outlook reply. All three call the same signature generator, on the server, after you click. Not one of them trusts the browser to supply the signature, and not one of them asks the model for it.

Each send gets:

• The HTML signature, in the HTML part of a multipart message.
• The plain-text signature — on Gmail, in the plain-text part of a multipart message: -- followed by your name, title, company, phone, email and website, one per line (or your text as typed, in simple mode). Outlook sends are HTML-only.

So the recipient's client picks whichever it can render, and both are right.

Editing your signature does not rewrite history

When you send, Unyo freezes the signature that went out into the record of that send.

Change your job title next month and every past email in your Unyo history still shows the signature you actually sent — because that's what the recipient received. An open draft you haven't sent yet picks up the new signature live. A sent one is a fact and stays a fact.

Example prompts

Maya doesn't edit your signature — she drafts the email above it. That's the point. But she'll show you what it'll look like:

The card renders your signature under the body. Click it to edit, save, and the card updates.

Three sentences, a closing salutation, and then your signature. Maya writes the three sentences. The server writes the rest.

Tips

• Leave fields blank on purpose. Nothing empty renders. A rich signature with just a name and a photo is a clean rich signature, not a broken one.
• Your photo needs to be publicly reachable — mail clients load it over the open web from a URL. That's how every email signature photo on earth works. Don't upload anything you wouldn't put on a business card.
• Preview before you save. The rich preview is the real generator's output — the same code the send path runs — not a mock-up. (Colours follow your app theme; sent email is always light.)
• The rich signature caps at 500px wide. It's built as a table on purpose — that's what survives Outlook.
• Don't paste your signature into the body and don't ask Maya to add one. You'll get it twice.

Troubleshooting

My signature didn't appear on a sent email. Rich mode needs a full name; simple mode needs signature text. Without the required field for the mode you're on, nothing is generated and the email goes out unsigned. Open the editor, check which mode is selected, fill the required field, save.

I filled in my name but I'm on simple mode. The two modes don't share data. Simple mode sends simpleSignatureText and ignores every rich field. Switch to rich, or type your signature into the simple box.

My photo isn't showing in the recipient's client. Many clients block remote images until the reader clicks "show images". That's the reader's setting, not something Unyo can override. This is why the name, title and company are real text, not baked into an image — the substance renders even when the photo doesn't.

My social icons aren't clickable. Check the URL field. An icon with an empty or malformed URL still renders but links nowhere.

I want a different signature per mailbox. Not supported. One signature per account, applied to Gmail and Outlook alike.

FAQ

Related

• Email basics — connecting a mailbox and reading your inbox
• Email drafts and attachments — editing the draft card
• Gmail · Outlook — connecting each provider
• Maya — the only agent with access to your inbox